GDPR Information Clause

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF EMPLOYEES

In accordance with Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), we inform you that:

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

The processing of personal data will take place for the following purposes:

To conclude, execute, and terminate an employment contract (Article 6(1)(b) GDPR),
To fulfill obligations arising from the Labour Code, the Act on Research Institutions, and executive regulations, including the management and archiving of personal files, social security obligations, health insurance, taxes, workplace accidents, accounting, and other obligations resulting from applicable regulations (Article 6(1)(c) GDPR and Article 9(1)(b) GDPR),
To promote the activities of the Institute by disseminating the image of individuals participating in projects, based on the consent expressed for this purpose (Article 6(1)(a) GDPR).

Personal data will be stored for the duration of employment and thereafter for the period specified by law. The image will be processed until the consent for this purpose is withdrawn or until employment ceases.

Recipients of your personal data may include:

Entities providing services to the Administrator under appropriate agreements,
Entities authorized to receive personal data under applicable laws (e.g., courts and government authorities),
People who may view the shared images,
Members of the Scientific Council.

Personal data such as: name, position, work phone number, work email may be shared with contractors of the Administrator for the purpose of fulfilling contract obligations.

Under GDPR, employees have the right to:

Access their data, request corrections, deletion, or restriction of processing;
Data portability;
Withdraw consent for data processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw) if the processing violates GDPR provisions.

Provision of data required by law is mandatory, and refusal to provide such data will prevent the execution of the employment relationship. Providing other data is voluntary, but refusal to provide it will prevent the achievement of specific purposes.

Given that data may be shared on social media platforms such as Facebook, Instagram, LinkedIn, we inform you that the servers of Meta Platforms Ireland and LinkedIn Ireland Unlimited Company may be located outside the European Economic Area (EEA). Details regarding data processing on these platforms are available in the Privacy Policies on the following pages:

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF JOB CANDIDATES

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Personal data will be processed for the purpose of recruitment for the specified position as part of actions aimed at concluding a contract (Article 6(1)(b) GDPR) and fulfilling the Administrator’s legal obligations (Article 6(1)(c) GDPR), i.e., the Labour Code and the Act on Research Institutions, and also based on consent (Article 6(1)(a) GDPR).

Personal data may be stored for up to 3 years after the recruitment process has ended.

If you consent, the data will be processed for future recruitment processes, including for other job positions.

Recipients of personal data may include entities providing IT, legal, and advisory services to the Administrator under appropriate agreements and entities authorized to receive data under applicable laws.

Under GDPR, job candidates have the right to:

Access the content of their personal data, request corrections, deletion, or restriction of processing;
Withdraw consent for data processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw) if they believe that the processing violates GDPR provisions.

Providing personal data is voluntary but necessary to properly carry out the recruitment process and the potential conclusion of an employment contract.

Personal data will not be subject to automated decision-making, including profiling.

Personal data will not be transferred outside the European Union or to international organizations.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF TENANTS

In accordance with Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), as well as in connection with our cooperation, we provide the following information regarding the processing of your personal data:

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Personal data obtained in connection with the conclusion of this agreement will be processed by the Landlord for the purpose of:

Executing this agreement and performing the rights and obligations associated with it (Article 6(1)(b) GDPR),
Fulfilling the Administrator’s legal obligations (Article 6(1)(c) GDPR), including those resulting from the Civil Code and the Accounting Act,
Maintaining phone and email contact regarding matters related to the lease, which constitutes the legitimate interest of the Administrator (Article 6(1)(f) GDPR), relating to maintaining contact with the Tenant regarding the performance of the concluded agreement,
Pursuing potential claims and defending against them, which constitutes the legitimate interest of the Administrator (Article 6(1)(f) GDPR), relating to the protection of the Administrator’s rights.

Recipients of personal data may include entities providing IT, legal, advisory, and property protection services to the Administrator under appropriate agreements, as well as entities authorized to receive personal data under applicable laws (e.g., courts, government authorities).

Personal data will be processed for the duration of the agreement and then for the period corresponding to the statute of limitations for potential claims arising from the agreement and in connection with the performance of tax, accounting, and archiving obligations required by law.

Providing personal data is completely voluntary, but refusal to provide it will prevent the realization of the goals specified in point 3, including the conclusion of the lease agreement.

Under GDPR, the tenant has the right to:

Access the content of their personal data,
Request corrections, deletion, or limitation of processing,
Request data portability,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe that the processing violates GDPR provisions.

Personal data will not be transferred to third countries or international organizations.

Personal data will not be subject to automated decision-making, including profiling.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF PARTICIPANTS IN PUBLIC PROCUREMENT PROCEDURES ORGANIZED BY THE INSTITUTE OF GEODESY AND CARTOGRAPHY

The contractor declares that, in accordance with Articles 13(1) and 13(2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), they have been informed by the Ordering Party that:

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

For questions regarding the method and scope of personal data processing within the operations of the Institute of Geodesy and Cartography, and the Contractor’s rights, the Contractor can contact the Data Protection Officer – Mr. Paweł Maliszewski, via email: iod@perfectinfo.pl.

The Contractor’s personal data will be processed for the purpose of fulfilling the legal obligations of the Administrator (Article 6(1)(c) GDPR), arising from the Public Procurement Law of 11 September 2019, i.e., conducting a public procurement procedure and selecting the contractor whose offer will be accepted for the contract.

Recipients of the Contractor’s personal data will be those individuals or entities to whom the documentation of the procurement procedure will be made available under Articles 18 and 74 of the Public Procurement Law of 11 September 2019.

The Contractor’s personal data will be stored for the period specified in Article 78(1) of the Public Procurement Law, which is 4 years from the conclusion of the procurement procedure. If the duration of the contract exceeds 4 years, the retention period will cover the entire term of the agreement.

Providing personal data by the Contractor is a statutory requirement. Failure to provide data will prevent participation in the procedure.

The Contractor’s personal data will not be subject to automated decision-making, including profiling.

Under GDPR, the Contractor has the right to:

Access the content of their personal data,
Request corrections of personal data,
Request restriction of personal data processing,
Request the deletion of personal data,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe the processing violates GDPR provisions.

Personal data will not be transferred to third countries or international organizations.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF USERS OF THE FACEBOOK FANPAGE

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, we provide the following information regarding the processing of personal data of users of our Facebook fanpage:

The administrator of personal data provided during the use of this profile on the Facebook portal (hereinafter: “fanpage”) is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. The phone number is: +48 22 329 19 00, email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

The Administrator processes data of persons who have interacted with the fanpage, for example, by clicking on “Like,” “Follow,” “Share,” or leaving a comment. Your data is processed in terms of basic identification data (name and surname) as well as data published by you on your Facebook profile.

Personal data is processed for the following purposes:

Managing the fanpage according to the terms set by Meta Platforms Ireland Limited and informing via the fanpage about the activities of IGiK and events organized,
Communication via available features on the Facebook portal (comments, chat),
Conducting analysis of the functioning, popularity, and usage of the fanpage, which constitutes a legitimate interest of the Administrator (Article 6(1)(f) GDPR).

Any activity that leaves your data on our fanpage is voluntary. Users decide which data we can access by adjusting the privacy settings of their personal profiles.

The Administrator may obtain anonymous statistical data about visitors to the fanpage through the “Facebook Insights” function provided by Facebook, according to the terms of use that cannot be changed. This data is collected using cookies, each containing a unique user code. Cookies are saved by Facebook on the computer or other media of people visiting the fanpage. Cookies are active for two years. The user code, which can be linked to the connection data of registered Facebook users, is downloaded and processed when the fanpage is opened.

Recipients of your personal data are other users of the fanpage.

The Administrator does not transfer your data outside the EU or to international organizations, except for the cross-border flow of data within the Facebook portal, using the standard contractual clauses applied by Meta Platforms Ireland Limited, which have been approved by the European Commission and the decisions of the European Commission indicating an adequate level of data protection. Your personal data will not be subject to automated decision-making, including profiling.

Data processed based on the legitimate interest of the Administrator will be processed during the operation of the fanpage or until an objection to processing is raised.

Under GDPR, you have the right to:

Access your data, request corrections, deletion, or restriction of processing,
File an objection to processing,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if you believe that the processing violates GDPR provisions.

These instructions do not concern the processing of your data by the administrator of the Facebook portal. For more details on how your data is processed by Meta Platforms Ireland Limited, please refer to their Privacy Policy available at: Facebook Privacy Policy.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF USERS OF THE INSTITUTE OF GEODESY AND CARTOGRAPHY LINKEDIN PROFILE

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), we inform you that:

The Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw, phone: +48 22 329 19 00, email: igik@igik.edu.pl, is the administrator of your personal data provided during the use of the profile: https://pl.linkedin.com/company/instytut-geodezji-i-kartografii on the LinkedIn social media platform.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Your personal data is processed based on the legitimate interest of the Administrator (Article 6(1)(f) GDPR) for the purposes of administering and managing the profile, including responding to posts, comments, and inquiries directed to the company through LinkedIn, as well as supervising the content published by users.

Any activity that leaves your personal data on our profile is entirely voluntary. You also decide which personal data we will have access to by using the appropriate privacy settings on your personal profiles.

The Administrator may obtain anonymous statistical data about people visiting the profile from LinkedIn as the provider of the tools. This data is collected using cookies from visitors to the profile. LinkedIn collects and processes the information contained in the cookies based on its own provisions and regulations.

Recipients of your personal data are LinkedIn users, as well as the administrator of this platform.

The Administrator does not transfer your data outside the European Union or to international organizations, except for the cross-border flow of data within the LinkedIn platform. The basis for such transfer is the standard contractual clauses used by LinkedIn Ireland Unlimited Company, approved by the European Commission.

Personal data, processed based on the legitimate interest of the Administrator, will be processed for the duration of this interest or until an effective objection to processing is made.

Under GDPR, you have the right to access the content of your data, request corrections, deletion, or restriction of processing, as well as file a complaint with the President of the Personal Data Protection Office if you believe that your data is being processed in violation of the law.

You have the right to object to the processing of your personal data, which is based on the legitimate interest of the Administrator.

Your personal data will not be subject to automated decision-making, including profiling.

These instructions do not concern the processing of your personal data by the administrator of the LinkedIn portal. To obtain more detailed information about the processing of your data by LinkedIn, please refer to its Privacy Policy available at: LinkedIn Privacy Policy.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA VIA VIDEO SURVEILLANCE SYSTEM

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), we inform you that:

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Your personal data will be processed for the purpose of ensuring the safety of employees and other persons on the premises covered by video surveillance, protecting the property of the employer, and maintaining confidentiality of information that could expose the employer to harm. The data will not be used for other purposes. Video surveillance consists of capturing digital images transmitted from cameras located on both internal and external premises.

The Administrator processes your personal data based on the legitimate interest of ensuring the safety of employees, customers, and guests and protecting property on the premises covered by video surveillance (Article 6(1)(f) GDPR) in connection with the provisions of the Labour Code.

Your personal data will be processed for 3 months from the date of recording, except for data related to incidents involving violations of the safety of persons or property, or unauthorized access. This data may be stored longer until the matter is resolved or relevant proceedings are concluded.

Recipients of your personal data may include entities providing IT, legal, advisory, and insurance services to the Administrator under appropriate agreements, as well as entities authorized to receive your personal data under applicable laws.

Under GDPR, you have the right to access the content of your personal data, request corrections, deletion, or restriction of processing, as well as file an objection to processing.

In any case where you believe the processing of your personal data violates GDPR provisions, you have the right to file a complaint with the supervisory authority, i.e., the President of the Personal Data Protection Office, ul. Moniuszki 1A, 00-014 Warsaw.

Your personal data will not be transferred to third countries or international organizations.

Your personal data will not be subject to automated decision-making, including profiling.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA IN THE EMPLOYEE WELFARE LOAN FUND

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), we inform you that:

The administrators of personal data are the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw, and the Employee Welfare Loan Fund operating at the Institute. You can contact the administrators by phone at: +48 22 329 19 00 or via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

The processing of personal data will be carried out for the purpose of fulfilling statutory tasks related to membership in the Welfare Loan Fund, including collecting membership contributions, providing material assistance in the form of loans or grants, and pursuing related rights or claims, based on the consent given for this purpose (Article 6(1)(a) and Article 9(2)(a) GDPR), as well as for fulfilling the legal obligations of the administrators (Article 6(1)(c) and Article 9(2)(b) GDPR), arising from the Act on Welfare Loan Funds of 11 August 2021.

Recipients of personal data will include authorized employees of the Administrator, entities to which personal data must be disclosed under applicable laws, and those to whom the data will be entrusted for processing purposes.

The administrator processes personal data for:

Until 10 years after the cessation of membership,
Until 5 years after the payment of the membership contribution,
Until 5 years after the repayment of the guaranteed loan.

Under GDPR, members of the Welfare Loan Fund have the right to request access to their personal data, obtain copies of the data, request corrections, deletion, or restriction of processing, as well as withdraw consent for data processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

Members of the Welfare Loan Fund have the right to file a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe that the processing of personal data violates GDPR provisions.

Providing personal data is voluntary, but refusal to provide it will prevent membership in the Welfare Loan Fund.

Personal data will not be subject to automated decision-making, including profiling.

Personal data will not be transferred to third countries or international organizations.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA IN THE COMPANY SOCIAL BENEFITS FUND

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Personal data will be processed solely for the purpose of processing a request for benefits from the Company Social Benefits Fund, as a legal obligation of the Administrator (Article 6(1)(c) and Article 9(2)(b) GDPR), arising from the Act on the Company Social Benefits Fund of 4 March 1994.

Personal data may be made available solely to entities authorized under applicable laws.

Providing data is completely voluntary, but refusal to provide it will mean that the request for benefits cannot be processed.

Under GDPR, individuals whose data is processed within the Social Benefits Fund have the right to:

Access their data and obtain copies,
Request corrections, deletion, or restriction of processing,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe that their data is processed in violation of the law.

Personal data will not be subject to automated decision-making, including profiling.

Personal data will not be transferred to third countries or international organizations.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF INTERNS

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Personal data will be processed for:

The conclusion and execution of the internship agreement (Article 6(1)(b) GDPR),
The fulfillment of legal obligations arising from the organization and course of the internship (Article 6(1)(c) GDPR), resulting from the Act on Higher Education and Science of 20 July 2018.

Personal data may be shared with authorized entities to receive data under applicable laws, as well as entities providing services to the Administrator (e.g., legal, advisory) under appropriate agreements.

Providing data is entirely voluntary, but refusal to provide it will mean the inability to undertake the internship.

Under GDPR, interns have the right to:

Access their data and obtain copies,
Request corrections, deletion, or restriction of processing,
Request data portability,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe the data processing is in violation of the law.

Personal data will not be subject to automated decision-making, including profiling.

Personal data will not be transferred to third countries or international organizations.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF TRAINEES

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Personal data will be processed for:

The conclusion and execution of the internship agreement (Article 6(1)(b) GDPR),
The fulfillment of legal obligations arising from the organization and course of the internship (Article 6(1)(c) GDPR), resulting from, among other things, the Act on Employment Promotion and Labour Market Institutions of 20 April 2004.

Providing data is entirely voluntary, but refusal to provide it will mean the inability to undertake the internship.

Under GDPR, trainees have the right to:

Access their data and obtain copies,
Request corrections, deletion, or restriction of processing,
Request data portability,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe the data processing is in violation of the law.

Personal data will not be subject to automated decision-making, including profiling.

Personal data will not be transferred to third countries or international organizations.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF PARTICIPANTS IN SCIENTIFIC SEMINARS

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Personal data will be processed for the purposes of:

The legitimate interests of the Administrator (Article 6(1)(f) GDPR), such as ensuring efficient organization of the seminar, establishing contact with its participants, and promoting the activities of the Institute by publishing recordings of the seminar,
Performing a public task, which involves disseminating and increasing the achievements of the Institute (Article 6(1)(e) GDPR).

Personal data may be made available to authorized entities under applicable laws, as well as entities providing services to the Administrator (e.g., legal, advisory) under appropriate agreements. Recipients of data may also include individuals watching the seminar recordings.

Providing data is entirely voluntary, but refusal to provide it will mean the inability to participate in the scientific seminar.

Under GDPR, participants in scientific seminars have the right to:

Access the content of their data and obtain copies,
Request corrections, deletion, or restriction of processing,
File an objection to processing,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe that the data processing is in violation of the law.

Personal data will not be subject to automated decision-making, including profiling.

Due to the fact that the seminar recordings may be shared on the Facebook social media platform, we inform you that Meta Platforms Ireland’s servers may be located outside the EEA. For details on how personal data is processed on this platform, please refer to the Privacy Policy available at: Facebook Privacy Policy.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA OF INDIVIDUALS CONTACTING THE INSTITUTE OF GEODESY AND CARTOGRAPHY VIA EMAIL

In accordance with Articles 13(1) and 13(2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, GDPR), we inform you that:

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

The Administrator processes personal data based on the legitimate interest of handling the correspondence with you (Article 6(1)(f) GDPR).

Personal data will be processed for the period necessary to handle the correspondence, extended appropriately for the period resulting from the connection of the correspondence with an established legal relationship, archiving obligations, pursuing potential claims, or other obligations required by applicable law.

Recipients of personal data may include entities providing IT, legal, advisory, and insurance services to the Administrator under appropriate agreements, as well as entities authorized to receive personal data under applicable laws.

Under GDPR, individuals contacting the Institute via email have the right to:

Access the content of their data, request corrections, deletion, or restriction of processing;
File an objection to the processing of personal data;
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if they believe that the processing of personal data violates GDPR provisions.

Providing personal data is voluntary, and refusal to provide it may result in the inability to handle your correspondence.

Personal data will not be subject to automated decision-making, including profiling.

Personal data will not be transferred to third countries or international organizations.

INFORMATION REGARDING THE PROCESSING OF PERSONAL DATA IN CONNECTION WITH A CIVIL LAW AGREEMENT

The administrator of personal data is the Institute of Geodesy and Cartography, located at Zygmunta Modzelewskiego 27, 02-679 Warsaw. You can contact the Administrator:

by mail at the above address,
by phone at: +48 22 329 19 00,
via email: igik@igik.edu.pl.

The Administrator has designated a Data Protection Officer (DPO) – Mr. Paweł Maliszewski, who can be contacted regarding matters concerning data processing via email: iod@perfectinfo.pl.

Personal data obtained in connection with the conclusion of this agreement will be processed by the Administrator for the following purposes:

To execute the agreement and fulfill the obligations and rights associated with the concluded agreement (Article 6(1)(b) GDPR),
To fulfill the Administrator’s legal obligations (Article 6(1)(c) GDPR), arising, among other things, from the Civil Code and the Accounting Act,
To maintain telephone and email contact regarding matters related to the concluded agreement, which constitutes the legitimate interest of the Administrator (Article 6(1)(f) GDPR), related to maintaining contact regarding the implementation of the concluded agreement,
To pursue potential claims and defend against them, which constitutes the legitimate interest of the Administrator (Article 6(1)(f) GDPR), related to the defense of the Administrator’s rights.

Personal data will be processed for the duration of the agreement and thereafter, i.e., until the expiration of the limitation period for potential claims arising from the agreement and in connection with fulfilling tax, accounting, and archiving obligations as required by law.

Providing personal data is entirely voluntary, but refusal to provide it will prevent the realization of the goals specified in point 3, including the conclusion of the agreement.

Under GDPR, in connection with the concluded agreement, you have the right to:

Access the content of your data,
Request corrections, deletion, or restriction of processing,
Data portability,
File a complaint with the supervisory authority – the President of the Personal Data Protection Office (ul. Moniuszki 1A, 00-014 Warsaw), if you believe the processing of your personal data violates GDPR provisions.

Personal data will not be transferred to third countries or international organizations.

Personal data will not be subject to automated decision-making, including profiling.

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